This tutorial will build on the skills learned in "Tools in Google Docs". Google Presentations are created in the same manner that a Google document is created and has the same sharing capabilities. This tutorial will include directions to add text, images, videos and change backgrounds in a Google Presentation.


  1. Create- a presentation in GAFE
  2. Learn- to add color, text, images, and videos
  3. Share- the project with collaborators
  4. Send- the final project through email

Skills Required

  1. Completed "Tools in Google Docs" tutorial session
  2. A desire to learn!
  3. This unit will require approximately one hour to complete.

Content and Guided Practice

Step One: Opening a Presentation

  • Sign-in to your GAFE account and click on the "Docs" service listed in blue on the right side of the panel.
  • Using the orange "CREATE" button in the upper left corner click the pull-down menu and choose "Presentation" (the second item on the list).
  • Title the Presentation "Presentation 1- (your name)"
  • Keep your Presentation open to make changes during this tutorial.
  • Here is a sample of how the page should appear:
  • Note that the default for the first slide is to create a title slide. This is one of five possible slide layouts.

Step Two: Creating Slides

  • There are two controls that allow one to add, duplicate or delete slides. They are outlined by boxes and marked 1 and 2 in the screenshot below.
  • Method 1: The + square will add one slide, the middle double slide will make a copy of the current slide selected, and the x square will delete the current slide selected. (The selected slide will be outlined in yellow as slide #1 is above).
  • Method 2: The pull-down menu above the toolbar has the same commands and they are labelled.
  • Each time a new slide is created a layout style will need to be chosen. (The exception to this is a duplicate slide.) Layout options include: Title, Text, Two-column, caption and blank.
  • Using either method 1 or 2 create two more slides for a total of three. Use the following layouts for your slides: slide 1- title, slide 2- two-column, slide 3- blank.

Step Three- Adding Text

  • Click on slide number one in the left panel (numbers are in the lower left corner of each slide). An enlarged version of the slide will fill the larger screen.
  • There are two areas to add text to this slide and they are marked "Click to add title" and "Click to add subtitle".
  • Click to activate the "add title" panel and type in the following- My Google Presentation.
  • The default for the typed text is "Normal", size 36. Presentation has six font choices and a range of size options.


  • Highlight the title and change the font to "Normal/serif" leaving the size at 36.
  • Click to activate the "add subtitle" panel and type the following- "Three demonstration slides". The default for this panel is size 24 Normal. Highlight and change the font to "Normal/serif".

Step Three- Background

  • There are several ways that the background can be modified on slides.
  • Choosing the format tool above the toolbar will result in the following pull-down option of "Presentation settings". Using the arrow to the right of this option results in two additional options to "Change theme" or "Change background".
  • If the "Change theme" option is chosen a window will open with multiple themes to choose from. If a theme is selected the same theme will be applied to all slides in the presentation.
  • For this tutorial we will be using the "Change background" option. Choosing this option will result in the following window:
  • There are three important features in this window (numbered above):
    • 1. Using the pull-down arrow to the right of the small paint bucket will bring up a palette of colors to choose for the background. These are all solid colors.
    • 2. Insert image will allow the user to browse for an image on the computer or the Internet to use as a background for the slide.
    • 3. The check-box "Apply background to all slides" will use the color (1) or the image (2) chosen and add it to all the slides in the presentation. If this box is not checked only the current selected slide will have the chosen background.
  • Use feature #1, the paint bucket, and choose a color for this slide. Remember your text is currently black so choose a color that will make the black stand out.
  • Leave the "Apply background to all slides" box unchecked.
  • Click the "Save" button in the bottom of the box.

Step Four- Images

  • Images can be added to any style of slide.
  • It is important to check the size of images before importing them into a presentation. Images with a pixel size above (640x480) will usually not import due to the large file size.
  • We will add two images to slide number two. Both of the images have a Creative Commons Attribution License that allows them to be reused if photo credits are provided. (If you plan to use images you do not own in future projects check the information on Creative Commons located in the Reminder section at the end of this tutorial.)
  • There are two ways to add images to a slide:
    • Click on the "Insert an image tool" that is located in the tool panel. The icon is below the "Help" button, slightly to the right. An "Insert image" window will appear that allows the user to browse for an image or add a URL.
    • Google also allows "drag and drop" of images. Hold the mouse button down on an image and "drag" that image to the desired slide. Once the image is over the slide releasing the mouse button will drop the image on the page.
  • Select the "Insert an image" tool. In the window that appears select "Specify an image URL" and paste the Image one URL (listed below) into the bar and then choose okay.
  • Image one, Image two
  • Move the image to the left side of the slide. Use the small boxes on each corner to re-size the image to fit one one side of the page. Repeat this process for Image two and place it on the right side of the page.
  • Both images are from the following Internet site: so this site should be listed on the slide (or in a credits section if available). To do this we will add a text box to the bottom of the slide.
  • The "Text box" icon is located directly below "Help" in the command menu. Click on this box and an additional text box will appear on the slide. This box should be dragged to the bottom of the screen and lengthened. Copy the Internet site for the image credits and paste it into the box then adjust the font size.
  • Change the slide background color by repeating the process from Step Three. Choose a blue to complement the image colors. The finished slide should appear similar to this one:

Step Five- Video

  • Move to slide three to insert a video.
  • Choose "Insert" from the command menu and use the pull-down menu to locate "Video". This will produce a search window for videos found at YouTube.
  • In this "Select Video" window type "How to Animate a Google Doc Presentation" and press the search button (magnifying lens) to the right.
  • The option that appears at the top of the list should be a 2 minute video from June 2008. Clicking on this video will select it from the list and place a blue box around it. Now click on the blue "Select video" button in the bottom right.
  • The video selected now needs to be re-sized to fit the screen. Change the slide background color to black. The finished slide should appear similar to this one:

Feedback and Assessment

  1. The completed slide presentation needs to be shared with When adding this contact in the share window click the box marked "Notify people via email". Make sure the privileges are set to "can edit".
  2. The document you have shared will be assessed to check that all tools were correctly used. The assessment will be returned to you with comments to guide and improve your skills as well as applaud your work!


You have now:
  1. Created a Presentation in Google Docs
  2. Learned how to add text, color, images and video
  3. Shared the Presentation
  4. Used the sharing feature to email your final work


  1. A good site with information on using images and Creative Commons: Copyright Friendly
  2. Additional tutorials on many aspects of Google Docs can be found at YouTube.

Next Training Session: "Lesson Ideas in GAFE"